ANNUAL REPORT REGARDING INSPECTION OF DISTRICT ZAKAT
COMMITTEE (DZC) ____________
1.
Date/period of visit. ------------------------------------------------------------
2.
Particulars of the Chairman and Members
of DZC ---------------------
|
Sr.No.
|
Name
|
Designation
|
|
i.
|
|
Chairman
|
|
ii.
|
|
Member
|
|
iii.
|
|
-do-
|
|
iv.
|
|
-do-
|
|
v.
|
|
-do-
|
|
vi.
|
|
-do-
|
|
vii.
|
|
-do-
|
|
viii.
|
|
-do-
|
.
3.
Progress of the constitution of Local
Zakat Committees (LZCs):
|
Sr.
No.
|
Tehsil
|
No.
of LZCs
|
No.
of LZCs constituted
|
No.
of LZCs not constituted
|
Reasons
for non constitution of LZCs
|
|
|
|
|
|
|
|
4.
Staff Strength.
(a)
Regular
Staff.
-----------------------------------------------------
(b)
Zakat
Paid Staff.
(i)
Audit
Staff ------------------------------------------------------
(ii)
Field
Zakat Clerks ------------------------------------------------------
5.
Progress of the utilization of Zakat
funds:
|
Head
|
Opening
Balance
|
Amount
Received
|
Amount
disbursed
|
Balance
|
Reasons
for un-utilized amount
|
|
|
|
|
|
|
|
6.
Position
of the maintenance/completion of record
(i)
Revenue
Budget
a. Cash Book
b Contingent
Register
c. Stock
Register (Perishable/Non-Perishable items)
d.
Stocks/stores
etc.
e.
Service
books/leave accounts
(ii)
ZAKAT
FUND.
(a)
PLA
Cash book
(b)
Counter
files of Cheque Books
(c)
Reconciliation
of PLA
(d)
Monthly,
Quarterly and Annual Reports of utilization………
(e)
Position
of refund of un-utilized amount
7.
Internal / External Audit.
Previous
|
Total No.
of Objections
|
Objections
Settled
|
Remaining
|
(a). District
Audit
(b). Divisional
Audit
(c). External
Audit
Present
|
Total No.
of Objections
|
Objections
Settled
|
Remaining
|
(a). District
Audit
(b). Divisional
Audit
(c). External Audit
8.
Proceedings of District Zakat Committee.
(a)
No.
of meetings held. -----------------------------------------------;
(b)
No.
of meetings adjourned alongwith reasons of adjournment;
(c)
Whether
all the members regularly attended the meetings of DZC or otherwise. -----------------------------------------------;
(d)
Implementation
status of the decisions of DZC;------------------------
(e)
Minutes
of the meetings have been properly recorded and circulated among the members as
well as copies endorsed to PZA. --------------------
(f)
Attendance
has been properly taken of the members of DZC who attended the meetings. -----------------------------------------
9.
Detail of receipts and disbursements out
of DZF.
|
Head
|
Opening
Balance
|
Amount
Received during the Year
|
Other
receipts
|
Total
Receipts
|
Total
Disbursements
|
Closing
balance
|
Reasons
for non utilization
|
|
|
|
|
|
|
|
|
|
10. Complaints.
|
No. of Complaints
|
Complaints Disposed of
|
Remaining
|
|
|
|
|
(a) Challenged constitution of LZC/LZCS
(b). Non Receipts / Issuance of Funds
(c). Against the Staff
(d). General
11. Examination of Record relating to Disbursement of Zakat Fund.
(a). Guzara Allowance
(i). Criteria prepared for release of funds to
LZCS ------------------------
(a). Population based --------- ----------------
(b) No. of Mustahqeen --------- ----------------
(ii) Whether LZCS reviewed Istehqaq of
Mustaheens after every six months; --------- ----------------
(iii) Whether lists of LZCs (tehsil wise) having
bank particulars are available with the DZC. --------- --------
(iv) a. Change of accounts of LZCs. -----------------------
b. Whether approval of DZC & PZA sought
for change of Accounts LZCS; ---------------------------
(b) STIPEND
TO THE STUDENTS OF EDUCATIONAL INSTITUTIONS.
i.
No.
of Institutions from which applications received; ------------------
ii.
No.
of Institutions funds approved & provided; -----------------
iii.
Approval
of PZC obtained or not; -----------------
(c) STIPENDS TO THE STUDENTS OF DEENI
MADARIS.
i.
No.
of registered Deeni Madaris. ------------------
ii.
No.
of Madaris which have applied for registration and their cases are in process; ------------------
iii.
No.
of Deeni Madaris to whom funds have been provided after approval of PZC; ------------------
iv.
Particulars
& No. of Deeni Madaris which are registered but not provided funds due to
paucity of funds or for other reasons if any ----------------
v.
(i) Position of audit/inspection of Deeni
Madaris; ----------------
(ii)
Maintenance
of record by Deeni Madaris; ----------------
vi.
Record/
applications received in the Office of DZC is/are complete.--------
vii.
Extent
of observance of the provisions of Zakat Disbursement Procedure at the level of
DZC; ------------------
(d) HEALTH CARE.
a.
Record
is complete. ------------------
b.
Letters
comprising bed strength of each DHQ/THQs are available in the office of DZC. ------------------
c.
Each
hospital applied for Zakat assistance and their applications were properly
scrutinized. ------------------
d.
Approval
of DZC, obtained prior to release of funds; ------------------
(e) JAHEZ FUND.
___________
Mustahqeen have been facilitated under this head. Applications are complete
Nikah Nama of each beneficiary and copies of Identity card/cards is/are
attached with each application.
(f) EID GRANT.
An
amount of Rs.---------------was released for_________ Mustahqeen. A sum of Rs.
-------------- could not utilized due to non-constitution of LZC.
(g) EDUCATIONAL
STIPEND (TECHNICAL)
a.
No.
of institutions which provided funds;
Sr. No. No.
of institution Amount
b.
Applications
have been properly scrutinized and are complete. -------------
c.
Approval
of MORA Scholarship Committee (MSC) was obtained:----------
d.
Un-utilized
amount has been got refunded from each VTI; ------------------------------------
e.
Monitoring
Committee of DZC is supervising the conduct of courses and quality of training; ------------------------------------
f.
Monthly
utilization reports showing the amount of stipends paid to the trainees and
progress of course running, are being properly prepared and furnished to PZA; ------------------------------------
g.
Implementation
Status Reports after conclusion of each course were obtained from the each
Institute and furnished to the PZA;-----------
12. Views/Comments of the Inspecting
Officer.
-----------------------------------------------.
-----------------------------------------------.
-----------------------------------------------.
-----------------------------------------------.
-----------------------------------------------.
13. Overall Assessment: Excellent
Very good Good Fair
Poor
i. Record Position
ii. Utilization of
funds
iii. Internal
Audit
iv. Constitution
of LZCs
Name & Designation of the Inspecting
Officer
Comments
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